The Uncomfortable Truth

Your schedule is full.

Your team is busy.

But profit is not where it should be.

That gap is not a motivation problem. It is a structure problem.

Being busy in 2026 is not the goal, being profitable is.

Why This Keeps Happening

This shows up for three simple reasons:

1. New patients have to wait too long to get scheduled

2. The front office team is treated as admin roles instead of revenue generating roles

3. Provider contracts are designed in a way that limits profit

Each issue on its own may seem minor, but together they are limiting profit.

What Changes Everything

Profitable practices stop relying on volume and design the business to protect revenue. That means:

• Speed to scheduled appointment is measured

• Front office teams are accountable for booking appointments

• Provider pay supports a 2.5x to 3.0x return

When the structure improves, the practice becomes more enjoyable and predictable.

Action To Take Now

Review your last 10 new patient inquiries and ask:

• How long did it take for each of them to go from first being contacted to the appointment being scheduled?

If it was more than 1 business day, you are losing revenue. That delay is not a marketing problem, it is an operations problem.

What To Think About Next

There are other problems in your practice similar to the one above. Most owners know something is off, even if they cannot put their finger on it.

The fix is not working harder and longer hours, it is knowing exactly what to look at next.

That is how you stop guessing and start making better decisions.

Take the Next Step: Let’s Talk

If you’re ready to turn your practice into a profitable business that doesn't emotionally drain you, let’s talk. Our Business Coaching and Practice Management programs help psychiatry practice owners streamline operations, boost profits, and build high-performing teams.

Schedule a free 30-minute strategy call to see how MindPractice can help your practice grow.

☎️ Click here to book your call 👈