Most psychiatry practices assume their EHR is good enough. It handles notes, billing, and scheduling, so it must be doing its job, right?

But if you look closer, your EHR might actually be costing you money. Every missing integration, every manual task, every extra click adds up to wasted staff time, lost revenue, and frustrated patients.

Here is a quick self audit to see if your EHR is working for you or against you.

1. Audit Your Integrations to Save Time and Payroll

An efficient EHR should connect to the systems that run your practice. Check for these essentials:

• PDMP integration

• CoverMyMeds integration

• LabCorp and Quest integration

• Integration with CRM and phone system

• Telehealth calendar sync with Google or Outlook

If your team still copies data between systems or relies on spreadsheets, your EHR is wasting payroll hours.

2. Features That Eliminate Manual Work

These features free up hours each week for your team to focus on patients, not paperwork. The best EHRs reduce human effort and simplify workflows. Make sure you have:

• AI scribe and automated documentation

• Speech to text entry

• Standalone scribes

• Integrated intake and consent forms that flow directly into notes

• Customizable note templates built with a form builder (radio buttons, check boxes, drop down menus, and free text fields)

• Real time insurance verification

• ERA and EFT auto posting

• Automated reminders for no shows and inactive patients

Every manual task your team performs by hand is a leak in your profits.

3. Access to Data That Drives Decisions

Your EHR should help you see your numbers clearly. You should be able to track:

• Payer mix

• Provider productivity

• Denial trends

• No show rates

• Revenue, including:

• By CPT code

• By appointment type

• By service type (med management, therapy, TMS, Spravato)

If you need to export data to see these numbers, your EHR is holding you back.

4. Advanced Tools That Create an Edge

These features not only save time but also help you make better business and clinical decisions. Modern EHRs go beyond charting. Look for:

• AI chart summarization

• AI assisted billing accuracy

• Clinical outcomes dashboards

• Inventory management for TMS or Spravato

These tools help you run like a high performing business, not just a clinic.

Bottom Line

If your EHR does not automate, integrate, and give you visibility, it is not helping you make money. It is helping you spend it.

Take the Next Step: Let’s Talk

If you’re ready to turn your practice into a high-performing business, let’s talk.

Our Business Coaching program helps psychiatry practice owners streamline operations, boost profits, and build confident, accountable teams.

Schedule a free 30-minute strategy call to see how MindPractice can help your practice grow.

☎️ Click here to book your call 👈