Most practice owners don’t look at their finances until something goes wrong—and by then, it’s a fire drill. That’s backwards.

The smarter move? Build a simple routine to review your numbers each week. You don’t need a degree in accounting to stay profitable. You just need a 30-minute weekly routine.

Here’s what to do every week:

Step 1: Review Revenue (10 minutes)

• Open your EHR or billing software.

• Write down how much money came in this week.

• Verify that number matches with your bank account deposits. (It may not be exact but it should be very close.)

• Track revenue by provider if you have a group practice.

Step 2: Check Expenses (10 minutes)

• Open QuickBooks.

• Look for any unusual charges or cost increases.

• Categorize every expense.

• Flag anything that doesn’t make sense.

Step 3: Check Your Bank Balance (5 minutes)

• Make sure there’s enough to cover upcoming payroll, rent, and taxes.

• If not, pause all non-essential spending. You should be doing this anyways!

Step 4: Review Your Month-to-Date P&L (5 minutes)

• Open your Profit & Loss report in QuickBooks.

• Look at the month-to-date revenue and expenses.

• Ask: Are we on track to hit our revenue and profit goals for the month?

• If not, identify what needs attention now—not later.

Why This Works

This habit prevents financial surprises. It builds confidence. And it helps you make smart decisions faster.

Tools That Help

QuickBooks for bookkeeping and generating financial reports

Final Thoughts

You can’t fix what you don’t measure. A 30-minute weekly routine can keep your practice healthy. You’ll start noticing trends, solving problems early, and feeling more in control.

Take the Next Step: Let’s Talk

Transform your practice and maximize your practice’s potential with coaching services designed to streamline operations, boost revenue, and build a high performing team.

Our Business Coaching services are designed to help practice owners regain control by getting laser focused on the priorities that generate revenue and profits.

Schedule a free 15-minute call to discuss your goals and help you map out your next steps.

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